Booking Terms & Conditions for By the Sea Holiday

The contract to hire a property through the By the Sea Holidays website or brochure is between the property owner and the customer. By the Sea Holidays is an agent for short-let property owners. The contract does not take effect until By the Sea Holidays issues written or e-mail confirmation of a confirmed booking to the customer.

Booking Deposit

A non-refundable booking deposit of 20% of the total rental cost of the property plus a non-refundable €30 booking fee is required at the point of booking. No invoice or letter of confirmation can be dispatched to you until the booking deposit has been received.

Should the booking be made within 6 weeks to arrival the full amount will be due for payment at the time of booking. Final payments not received by the due date will result in the booking being cancelled and the booking fee and all deposits and payments already made will be forfeited by the customer.

Changing a booking

Once a booking has been accepted by, By the Sea Holidays, the booking can only be changed to another cottage by treating the original booking as a cancellation (see cancellation policy below). Holiday dates may be changed if the booking for the cottage is available for the new dates and the owners are agreeable to the change. A €25 re-booking fee is payable in either event.


In the event that you have to cancel your reservation for any reason, the cancellation charges will be as follows. If the cancellation takes place between:

0 – 13 days before arrival 100% of the total rental amount will be forfeited by the customer.

14 – 27 days before arrival 75% of the total rental amount will be forfeited by the customer.

28 – 41 days before arrival 60% of the total rental amount will be forfeited by the customer.

42 days or more before arrival the deposit will be forfeited by the customer.

Please note the initial booking deposit and booking fee is non-refundable.

It is strongly recommended that customers take out holiday insurance to cover the possibility of cancellation charges.

Confirmation and Discounts

Bookings made through our online booking system are provisional until confirmed by us. Only one discount or voucher can be applied to any one booking.

Extra Charges

The customer undertakes to pay all extra charges as indicated in the brochure or website, and shall indemnify By the Sea Holidays against any loss or damage caused by the customer or any of the party.

Owners Liability

The property owner does not accept liability for loss or damage to personal effects, baggage, motor car, or any other item belonging to the hirer or any member of the hirer’s party.

Changes and Prices Changes

The agents reserve the right to amend prices quoted on the website due to errors or omissions, or changes in the VAT rate. Every effort is made to ensure that the property description contained in current material is correct. The property owner reserves the right to make modifications to the property specifications that are considered necessary.


Bookings will not be accepted from groups of persons under the age of 21, or all male or all female parties comprising more than six people, without prior discussion with our agency.

Obligations of Tenants

The tenants agree:

To pay for all gas, electricity, fuel and telephone charges incurred during a tenancy unless it is stated on the website that they are included.

To pay for any losses or damages to the property, caused by the tenant or a member of their party (reasonable wear and tear excluded), unless the cost of making good such loss or damage can be fully recovered under any householder’s insurance policies maintained by the owners.

To take good care of the property and leave it in a clean and tidy condition at the end of the tenancy. A cleaning service is not provided during the tenancy unless otherwise stated.

To permit the Owners and the Agents reasonable access to the property.

Not to part with possession of the property, or share it, except with members of the party shown on the booking form.

Not to exceed the total number of people stipulated in the property description. A cot may only be occupied by a child aged 24 months or less. The property owner reserves the right to terminate the hire without notice and without refund for a breach of this condition.

Not to cause an annoyance or become a nuisance to occupants of adjoining premises.

Duration and Times of Letting

The property may not be occupied before 4.00pm on the hire date unless prior permission has been obtained from the property owner. The property must be vacated by 10.30am on the final day of hire and left in a clean condition. A charge will be made if extra cleaning is required. The period booked cannot be exceeded unless the agents give written approval. The tenants will be liable for any cost of whatsoever nature incurred because of an unauthorized extension.

Force Majeure

If for any reason beyond the owners control the property is not available on the date booked (for example, due to fire damage or flooding), or the property is unsuitable for letting due to unexpected or catastrophic events, or an alternative accommodation is unavailable, all rent and charges paid in advance by the customer will be refunded in full. The customer shall have no further claim against the Owners or By the Sea Holidays for any other loss or damages.


By the Sea Holidays do not accept liability for any act, neglect or default on the part of the owners or any other person not within their employ or otherwise under their control, nor for any accident, damage, loss, injury, expense or inconvenience, whether to person or property, which the Tenants or any other person may suffer or incur arising out of, or in any way connected with the letting. In addition, the owner accepts no liability for loss of or damage to the tenants’ possessions on the owners’ property or land. It is strongly recommended that clients and customers take out their own holiday insurance to cover the possibility of cancellation charges.


Some of the information on the By the Sea Holidays website relates to matters outside of the properties such as shops, restaurants and public houses. Closure of such premises and other changes to outside facilities are outside the Agent’s control.

Property Accessibility

If the Tenant is restricted in any way due to disability it is their responsibility to inform By the Sea Holidays of this so that we can ensure that any property chosen is suitable for their occupancy.


All complaints must be notified to the agents immediately so that an on-the-spot investigation can be made if necessary and remedial action taken if required. No compensation will be made for complaints raised after the tenancy has ended if the tenant has denied the agents and the owners the opportunity of investigating the complaint and putting matters right during the term of the tenancy. If a satisfactory outcome does not result, By the Sea Holidays should be informed in writing within 14 days stating the nature of the complaint and the date on which it occurred.


Pets are only permitted in properties stated to accept them in the brochure or on the website. They must be kept under control and exercised off the premises. Pets are not permitted in the bedrooms, on carpeted areas or on the furniture. The agents nor the owners can accept responsibility for the safety of pets. Pets must not be left in the property unsupervised. If a kennel is provided it must be used if stated by the owner.


Where an inventory is provided, any discrepancies are to be reported to the owner or caretaker within 48 hours of arrival, otherwise the inventory will be deemed to be correct.


Linen is changed between tenancies. Towels and tablecloths are not always provided and tenants should bring their own unless otherwise notified.

Post Stay Cottage Assessment

The property you book will be assessed after your departure. If there are any breakages or damages we will inform you of them on the next working day and a deduction will be made from your credit card as appropriate.


Where VAT is payable the tax is included in the rent.

Breach of Contract

A breach of any of these conditions by any of the tenants shall allow the owners or the agents the right to enter the property and terminate the tenancy without prejudice to the owner or Agent.

Authority to sign

The person who completes the booking form certifies that:

He or she is authorized to agree the booking conditions on behalf of all persons included on the booking form, including those substituted at a later date.

The signatory is over eighteen years of age and a member of the party that will occupy the property for the duration of the booking.

The person agrees to take responsibility for the party occupying the property

The person completing the booking understands that the booking is non-transferrable and may not be sold to a third party person or group.


In case of a discrepancy between these booking conditions and the other contents of the By the Sea Holidays website, these conditions shall prevail.

Validity Clause

If any term or provision in these booking conditions shall in whole or in part be held to any extent to be illegal or unenforceable under any enactment or rule of law that term or provision or part shall to that extent be deemed not to form part of this agreement and the enforceability of the remainder of this agreement shall not be affected.

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